The cheque lifecycle in Zemam — and what happens on a bounce?

The lifecycle, step by step

1. 1

   Receiving the cheque

   To enter a cheque: you create a receipt voucher and choose “cheque” as the payment method, then enter the cheque's details. As soon as it's registered, the customer's balance updates, and Zemam tracks its status moment by moment.

   Customer receipt voucher

   Payment method

   CashBank transferCheque

   Cheque number

   0042871

   Bank

   NBE

   Due date

   2026-08-15

   On confirmation the cheque is registered “under collection” with its accounting entry — and the customer's balance updates instantly.

2. 2

   The cheque register — the status of every cheque

   Here Zemam shows the status of every cheque, its amount, and its due date — and if a cheque is due today, alerts are sent to you before the due date.

   Cheque register

   Due today: 2

   #0042871Al-Nour Market15/0825,000Under collection

   #0039114Al-Amal Est.10/0818,500Deposited

   #0038702Future Co.01/0840,000Collected

   #0037550East Trading28/0712,750Bounced

3. 3

   Deposit and collection

   You can make a deposit and the cheque moves to the chosen bank, or collect the money — whether the cheque is in the same currency as the bank or a different one, the exchange difference is calculated automatically. And to make sure everything is recorded, Zemam creates an automatic accounting entry at every step.

4. 4

   Cheque bounce

   And if the bank returned the cheque? You choose “return” for the cheque, and Zemam automatically reverses all the entries and puts the debt back on the customer again, at the same value.

   CHQ-000042Deposited

   Available actions change with the cheque's status

   CollectBounce

   Confirm cheque bounce

   The cheque will be marked bounced and the accounting entry reversed

   Bounce reason

   Enter the bounce reason…

   Confirm

5. 5

   Replacement

   If you want to replace the bounced cheque with a new one, you open the bounced cheque and choose “Replace with a new cheque” — Zemam registers the new cheque and links it in place of the old one.

6. 6

   Endorsement — pay a supplier with your customer's cheque

   To speed up your work, instead of collecting a cheque and then paying the supplier separately, Zemam gives you the “Pay a supplier with this cheque” feature — the collected money goes straight to the supplier, and the accounting entries are recorded correctly on both sides.

7. 7

   Outgoing cheques too

   When you issue a cheque, Zemam registers it as an outstanding obligation, and the cheque's value isn't deducted until the payment is actually confirmed — an accounting entry is created automatically. If the cheque bounces, the system automatically restores the obligation's value to the supplier's account and cancels any allocations made on the invoices linked to it, with no change to the bank balance.

Why this is Zemam's deepest feature

Real market situations — and what Zemam does