Print templates: design your documents your way
The invoice that comes out of your system is the last thing your customer holds. If it looks generic — no logo, none of your terms, not the order of information you want — you are leaving an impression that is not yours. Most systems give you one fixed layout, and the smallest change becomes a support ticket that waits a week. In Zemam the template is yours and you edit it.
The idea in a minute
A template holds the layout plus ready-made fields that fill themselves from the document. So when you print an invoice, that same template runs against that invoice's data — you are not designing it each time.
How it works
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1. Pick the document you want to change
Not just the invoice. Templates cover the sales invoice, quote, order and return; the purchase invoice, order and return and the goods receipt; receipt, payment, journal and cheque vouchers; stock adjustments and transfers; the payslip and depreciation report; customer, supplier and treasury statements; the bank reconciliation, the progress certificate and the till receipt.
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2. Edit with the preview in front of you
The screen is split: the template you are editing on one side, and on the other a live preview that updates as you type, running on sample document data. You never have to save, print, and come back to adjust — you see the result while you work.
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3. Ready-made fields fill themselves
Beside the editor is a list of every field available for that document: number, date, customer details, the lines, the totals, the tax, your own company details. You drop a field wherever you want it on the page, and the system replaces it with that document's data at print time.
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4. More than one template per document
You can keep several templates for the same document — a full one with your terms and detail, a short one, an English one for export customers. Exactly one is the default that comes out when you press print, and you can change which one that is at any time.
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5. Paper size to suit the document
Every template declares its paper size: A4 for invoices and formal reports, A5 for shorter documents, and 80 mm for the thermal till receipt. So the point-of-sale receipt is set to the real roll width instead of coming out clipped or padded with blank space.
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6. If you break a template, there is a way back
Free editing is nerve-racking, so there are guard rails. A “restore default” button gives you a clean, working template back at any time. And if a template has a mistake in it, printing does not crash: the error appears where the template would be so you can fix it, and the rest of your work carries on.
In short
21 editable documents — not just the invoice: quotes, vouchers, statements, payslips, till receipts.
A live preview while you edit, so you never print paper just to see how it looks.
Several templates for the same document, with one default you can switch whenever you like.
A paper size per template — A4, A5, and the 80 mm thermal till roll.
What people change in the first week
Logo and company details
First thing: the logo, name, address, phone and tax number in the header, laid out your way rather than a fixed format.
Terms and returns policy
The terms someone writes by hand on every invoice — put them in the template footer once and they print on every invoice from then on.
A short delivery copy
A copy without prices that travels with the driver, and a full priced copy for the customer — same document, two templates.
An English template for export
Overseas customers need an English document. A second template with the same data and English wording, chosen at print time.
Related reading
Want your invoice to look like yours?
Talk to us and we'll set up your document templates from day one — your logo, your terms, your layout.